Event Photography

What you get

• On-site photography during your selected event duration

• Coverage of the agreed key moments, people and atmosphere

• Approximately 100, 300 or 700 photos, depending on your selection

• High-resolution JPEG files

Typical uses

• Corporate events, galas and award ceremonies

• Conferences, seminars and workshops

• Product launches and brand activations

• Trade shows and exhibitions

• Networking events

• Festivals, artist events and live performances

• Press and PR coverage

• Social media, marketing and internal communications

• Community and public events

1. Order and select your options

Choose the event duration, number of event days, number of photos and delivery time. Add the product to your cart and place your order.

We’ll get back to you within 1–2 business days after your order.

2. Brief and production details

After ordering, you’ll receive a guided brief form to give us the essential information about the event and photography.

In the brief, you can choose whether you’d like to have a kick-off meeting with us. A booking link is available in both your order confirmation and the brief.

If your event date, schedule or location is already confirmed, you can include the details in the brief. You can also let us know about any key moments or people you would particularly like us to cover.

After we receive your brief, we confirm the photography schedule, location, priorities and other practical details with you. If you choose to have a kick-off, we can go through the details together there first.

If any of your selections need to be adjusted, we agree on the changes and final price together before production starts.

Once the production details are confirmed, you’ll receive an e-signable production agreement.

3. Event photography

We photograph the event for the agreed duration, covering the key moments, people and atmosphere based on the agreed priorities.

4. Delivery

We prepare and deliver the completed photo set within the delivery time selected when ordering. For multi-day events, the delivery time is calculated from the end of the final event day.

If you need photos during a multi-day event for social media, press or other time-sensitive use, a small selection of photos can also be delivered during the event for an additional fee.

1. Event duration

Choose the photography duration for one event day.

Options:

• Up to 4 hours

• Up to 8 hours

• Up to 12 hours

If you select multiple event days, the same duration applies to every day included in the order. For example, 8 hours + 3 event days means up to 8 hours of photography on each of those 3 days.

2. Number of photos

Choose the approximate number of photos you would like to have delivered.

Options:

• ~100 photos

• ~300 photos

• ~700 photos

The final number may vary slightly depending on the event and the amount of usable material captured.

3. Delivery time

Choose how soon you would like to receive the photo set after the event.

Options:

• 12 hours

• 24 hours

• 7 business days

All delivery times are calculated from the end of the event. For multi-day events, the delivery time is calculated from the end of the final event day.

If you need photos during a multi-day event for social media, press or other time-sensitive use, a small selection of photos can also be delivered during the event for an additional fee.

4. Number of event days

Choose how many days you would like us to photograph your event.

Options:

• 1 day

• 2 days

• 3 days

• 4 days

• 5 days

The selected event duration applies to each day. For example, selecting 8 hours and 3 event days means up to 8 hours of photography per day for 3 days.

Not sure what to choose?

No worries. Choose the options that seem closest to what you need. We can review the details after ordering and confirm the right setup, scope and final price before production starts.

Delivery formats

• High-resolution JPEG images (max. 5 MB/image)

• Larger files available if needed

• Delivery via download link (Google Drive or similar)

Usage rights and copyrights

Unless otherwise stated, you receive a two-year license to use the delivered images in paid advertising and in your own channels.

After this period, you may continue using the images in your own channels for non-paid purposes.

Extended usage rights can be agreed separately.

Visual Goods (blind huck Oy, 3390334-5 / FI33903345) retains the copyrights to all produced material.

Pricing and payment

No payment is required at checkout.

We invoice:

• 50% after the production details are confirmed and the production agreement is e-signed

• 50% after final delivery

Travel and accommodation costs

Travel is included within Helsinki, Espoo and Vantaa.

For locations outside Helsinki, Espoo and Vantaa:

• Kilometer compensation: €0.60/km (+ VAT), calculated for the round trip using the shortest Google Maps route: Kallio, Helsinki → event location → Kallio

• Travel time: €100/h (+ VAT). The first 2 hours of total round-trip travel time are included. Only travel time exceeding 2 hours is billed. For example, 4 hours of total travel time means 2 billable hours.

• Overnight accommodation: €250/night (+ VAT) if the event location is more than 200 km one way from Kallio, Helsinki

Payment terms

• Productions up to €3,000 (+ VAT): 7 days

• Productions over €3,000 (+ VAT): 14 days

Value Added Tax (VAT)

All prices are exclusive of VAT. VAT will be added to the invoices in accordance with applicable regulations.

See completed projects, the choices made for each, and what a similar setup would cost today. Use them as a reference to help you find the right options for your project.

Take a look at projects & pricing →

If anything about the product, your options or ordering is still unclear, take a look at our FAQ or get in touch. We’re happy to help you figure things out before you order.

Browse the FAQ →
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